Dear Members- Please see below info regarding Shettleston Harriers Annual General Meeting- If you are a member and have not received this email, then please contact Club & Community Development on Development@shettlestonharriers.org.uk
Issued: Friday, November 14th
In accordance with the club’s constitution, we are issuing this formal notice of the Annual General Meeting (AGM), providing the required 21 days’ notice.
Accompanying Documents (Attachments)
Please find the following important documents attached to this notice for your review prior to the AGM:
- Club Financial Review: A copy of the club’s financial review for the past year.
- AGM Agenda: The full meeting agenda, which also includes instructions for joining the Zoom meeting.
- Minutes of Last Year’s AGM: The official minutes from the previous Annual General Meeting.
- Last Year’s Attendees List: A list of members who attended the previous AGM.
- Last Year’s Proxy Votes: A record of the proxy votes submitted for the previous AGM.
- Current Club Constitution: https://shettlestonharriers.org.uk/members/shettleston-harriers-constitution/
AGM Date, Time, and Location
All members are invited and encouraged to attend the club’s Annual General Meeting to review the past year’s activities, financials, and future plans.
- Date:Wednesday, December 3rd
- Time:7:00 PM – 9:00 PM: Please note the meeting will start promptly at 7:00 PM and conclude no later than 9:00 PM (so aim to be there 5 minutes before the official start time)
- Location: Zoom- find registration instructions in attached Agenda document
Important Information Regarding Questions and Agenda
To ensure the meeting runs efficiently and covers all necessary items within the two-hour window, we are asking members to adhere to the following procedure for questions:
1. Advance Submission of Questions (MANDATORY)
If you have any specific questions for the Board or committee members regarding the club’s activities, governance, or financials, they must be submitted in advance.
This process allows the Board to properly research and prepare comprehensive answers, ensuring you receive the most detailed and accurate information possible.
- Please submit all questions to Matthew Byers Development@shettlestonharriers.org.uk by Sunday, November 31st.
2. Live Q&A Session
While there will be a short period reserved for spontaneous questions at the end of the meeting, priority will be given to answering those questions submitted in advance. We may not be able to fully address questions raised live that have not been submitted beforehand.
3. Timing
We aim to respect everyone’s time. The meeting will strictly adhere to the schedule, beginning at 7:00 PM and finishing at 9:00 PM at the very latest. Please plan to arrive on time.
We look forward to seeing you there and discussing the future of Shettleston Harriers.